|||This is notice of a General PTO Meeting: Tuesday, June 6th at 6:20 p.m.
The purpose of this meeting is to vote on a by-laws change proposed by the PTO Executive Board. This change adds the position “Advisor” to the Executive Committee. The position will generally be filled by the past president to provide continuity to the Board.
The two articles that would be changed are below (changes in red). Please email Lia Benton if you have any questions.
Officers and their Election
Sec. 3. Officers and their Election
a. The officers of this PTO shall consist of a president (or co-presidents as more particularly below), president-elect, secretary, treasurer, assistant treasurer and advisor.
Duties of Officers
Sec. 1. President: The president shall preside at all PTO meetings; shall perform such other duties as may be prescribed by these bylaws or assigned to her/him by the executive board/committee; shall be a member ex officio of all committees except the nominating committee; and shall coordinate the work of the officers and committees of the PTO in order that the Purposes may be promoted.
Sec. 2. President-Elect: The president-elect shall act as aide to the president and shall perform the duties of the president in the absence of the president or the inability of the president to serve. The president-elect shall become the president at the end of her/his one year term.
Sec. 3. Secretary: The secretary shall record the minutes of all PTO meetings and of the executive board, have a current copy of the bylaws, maintain a membership list, and perform such other delegated duties as may be assigned.
Sec. 4. Treasurer
a. All monies collected by the PTO belong to the PTO to promote and implement a program of services, projects and other activities approved, adopted and directed by the PTO.
b. The treasurer shall have custody of the funds of the PTO; shall keep a full and accurate account of receipts and expenditures; and in accordance with the annual budget adopted by the PTO (the “Budget”), shall make disbursements as authorized by the president, executive committee/board, or general membership. Checks or vouchers must be signed by two persons, the treasurer and one other officer. The treasurer shall present a financial statement at every meeting of the PTO and at other times when requested by the executive committee/board. Any reimbursement requests shall be accompanied by sufficient written documentation, signed by the President, President- Elect or the Principal of RMS.
c. The treasurer’s accounts shall be examined annually by an auditor or audit committee of not less than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The audit committee shall be selected by the executive committee/board. There shall be no more than Nine (9) signatories from the PTO on the accounts.
d. The treasurer shall be responsible for filing any required tax forms within five months of the end of the PTO’s fiscal year.
Sec. 5. Assistant Treasurer: The Assistant Treasurer shall aid the Treasurer as to all duties described in Sec. 4 above as well as serve as treasure in the absence of the Treasurer at Meetings or when otherwise necessary to act in that capacity.
Sec. 6. Advisor: The Advisor shall serve in an advisory capacity. The Advisor should generally be the Past President; if Past President is unable to serve, the role may be filled by an experienced (current or prior) PTO board member.
All Officers shall:
a. Perform the duties outlined in these bylaws and those assigned by the executive board/committee or the PTO.
b. Upon the expiration of the term of office or in case of resignation, each officer shall turn over to the president, without delay, all records, books and other materials pertaining to the office.